In brief
Boosha AI implemented an AI solution to understand, manage, and analyze complex documents. This solution has improved effectiveness and efficiency in the preparation of project proposals for public calls for proposals, reducing the time and resources spent, and improving the quality of the documentation produced.
Details of the Case Study
1. Introduction
A design agency participating in public calls for proposals was faced with a large amount of complex documents, needing a system that could simplify and improve the quality of project proposal preparation. The goal was to use artificial intelligence to understand, manage and analyze these documents effectively.
2. The Challenge
The main challenge was to optimize the understanding and processing of complex public call documents, reducing the time and resources required to analyze and prepare project proposals, while maintaining the high quality of the documentation produced.
3. The Solution
Boosha AI has developed and implemented an AI system designed to read documents, extract key information, answer specific queries based on document content, and assist in the creation of new documents. The process consists of two main steps:
- Document Analysis and Understanding:
The AI chatbot analyzes tender documents and identifies decision-making and discriminating aspects for rapid evaluation. - Proposal Drafting Assistance:
The AI chatbot provides summaries, answers specific questions and assists with project drafting, ensuring that new documents meet the requirements of the call.
4. Insight: Optimizing Proposals for Tenders in a Design Agency.
Goal: To improve effectiveness and efficiency in the preparation of project proposals for public calls for proposals, reducing the time and resources spent.
Process Details and AI Implementation:
- Descriptive Improvement:
The AI chatbot analyzes tender documents, extracts key information and identifies decision-making aspects for rapid evaluation. - Automation:
The chatbot processes the call document, provides summaries and answers specific questions, as well as assists in drafting the project. - Benefits:
Reduced time spent in reading and analyzing calls for proposals, better preliminary assessment of opportunities, and more effective drafting of proposals.
Output:
- Call for Experts:
- An advanced bot that serves as a virtual assistant in managing proposals for calls for proposals, offering analysis, synthesis and writing support. Develops and presents a coherent, compelling project proposal that meets the requirements of the call, maximizing the chances of obtaining funding.
Modes of Interaction:
- Users upload call documents to the chatbot and in return receive summaries and answers to their questions, as well as support in writing the project.
5. The Benefits
- Improving Efficiency:
- The AI chatbot has significantly reduced the time needed to analyze and understand tender documents.
- Improved Preliminary Assessment:
- The AI system has improved the preliminary assessment of opportunities, enabling a more effective selection of calls to follow.
- Support in Drafting:
- The chatbot provided support in drafting the proposals, ensuring that they were consistent, convincing, and complied with the requirements of the call.
6. Conclusions
The implementation of the AI solution for advanced understanding, processing and analysis of complex documents has radically transformed the effectiveness and efficiency of the design agency in preparing project proposals for public calls for proposals. The AI solution has simplified the decision-making process, improved the quality of documents produced, and significantly reduced the time and resources required. This use case demonstrates how artificial intelligence can be used to streamline and simplify complex business processes, adapting to different business areas where documentation management is critical.
For more information on how Boosha AI can help your company harness the power of artificial intelligence, contact us at info@boosha.it.